I suppose in simple terms, service evaluation amounts only to monitoring and assessing whatever is the normal clinical service provision. Anything beyond that is presumably not going to be a service evaluation.
To play Devil's Advocate it is perhaps less clear cut in community provision, when evaluating new service provision, what is service evaluation and what is research. When working in the NHS we would at times provide trial service provision in new venues, either Social Service or Education. This would usually be aimed at evaluating staffing levels required for ongoing service to that group. This was done in discussion with the management structures of both Health and Education/Social Services, but was not seen as research requiring ethical aproval.
However this still involved our normal refferal systems. We would explain to the relevant staff what we were able to offer, and then they with the patient/client and/or their parents/guardians, as relevant, would initiate refferal in the normal way. So it was in a sense no different to our normal provision, just a new venue.
In
@dave30th 's Virology Blog he indicates that Prof Crawley has tried to use this argument, claiming that these assessments by herself in conjunction with the school attendance officers were no different to usual school nurse clinics. However I would argue there is a qualitative difference in what she was doing.
Here what was being introduced by Prof Crawley was a new trial screening service being used to test a research hypothesis that this different way of working would identify significant numbers of missed children with ME/CFS. All children classified as have school attendance issues were screened, even though at the start there were no identified health issues and many would likely have no health issues at all.
I can understand there are times when it can be confusing establishing what is service evaluation and what is research, but feel undoubtedly here with the ethical complexity and that the Bath service presumably does not normally provide blanket screening it is primarily research and undoubtedly required independent ethical evaluation.
However even if it can be admitted there is a degree of confusion between what is service evaluation and what is research, this can not justify using a letter dating several years earlier, that refered to radically different circumstances, to completely avoid any ethical consideration.
(It is a while since I have read the study and can't remember if there were any children with health issues other than 'CFS' identified. If none were, is this surprising? When my cousin headed up a specialist unit for non school attenders, I was always surprised by the variety issues she had to deal with. Given Prof Crawley still uses the [discredited] Oxford definition of CFS could some children with other issues have been misdiagnosed as ME/CFS.)